Clinical Research Office. A partnership between Sheffield Teaching Hospitals NHS Foundation Trust and the University of Sheffield

Performance & Operating Framework (POF) -Review Process

The Sheffield Teaching Hospitals (STH) Research Strategy is underpinned by a metrics-based, Performance and Operating Framework (POF).

The aim of the Performance and Operating Framework is:
  • To develop effective performance management processes that will ensure delivery of the objectives described in the STH Research Strategy.
  • To ensure that each Trust Directorate has in place a strategic plan and operational plan to deliver improvements in research performance through agreed (SMART) objectives,
  • To enable the research performance of each Directorate to be monitored and assessed objectively by the STH Research Committee against a range of metrics.
  • To allow Academic Directorate status to be awarded on the basis of a transparent process based on performance against agreed Directorate research objectives.
  • To enable the STH Research, Innovation and Education Committee to direct investment towards Directorates on the basis of both future strategic plans and past performance on delivery of objectives.

 

Documents submitted annually by STH Directorates:

At the start of each calendar year, a review process takes place whereby each Directorate must submit three documents which are initially reviewed by the Clinical Research Office –

  1. POF Directorate Review Form (including Annual Plan)
  2. Directorate Research Strategy
  3. Directorate POF Table

The POF Directorate Review Form contains a series of questions related to the Directorate’s research performance within the financial year, and also requires the directorate to produce an Annual Plan for the upcoming financial year. For more information, please click on the example guidance document and review form below:

 POF Guidance document 2016-17

 POF Review Form 2016-17

All directorates complete the same review form; however any directorate that is re-applying for Academic status or is putting in a new application for Academic status is required to complete question 7 of the review form.

Directorates are also required to submit their Directorate Research Strategy each year for reference; however these only need to be updated every three years.

The third document submitted as part of the review is the Directorate POF Table. This contains the series of metrics on which the Performance and Operating Framework is based on. Each directorate must regularly keep this table up to date throughout the year, and as part of the review they must set targets for the forthcoming financial year.   Please click on the links below to see the POF metrics definitions and the POF Table template:

 Definitions of POF Metrics

 Template - Directorate POF Table

 

The Review:

As mentioned above, all directorate submissions are initially reviewed by the Clinical Research Office CRO. The criteria used for this review is outlined in the review documents below:

CRO Reviewer Form A – Clinical Directorates (not applying for Academic status)

CRO Reviewer Form B – Directorates applying for Academic status

 

For directorates that apply for Academic Status, there is an additional Peer Review stage.  Each application is reviewed by two Research Leads from different Academic Directorates to assess the quality of the submitted paperwork, including the impact and prestige of the grant applications and publications submitted by the directorate. Please click on the link below to view the Reviewer Form used by the Peer Reviewers

 Reviewer Form C – Peer Reviewer Form

 

Following the Clinical Research Office Review and Peer Review, recommendations are made for the award of Academic status and Programmed Activity (PA) funding for directorates, and these recommendations are discussed at the STH Research, Innovation and Education Committee meeting, where the final decisions are approved.