Clinical Research Office. A partnership between Sheffield Teaching Hospitals NHS Foundation Trust and the University of Sheffield

PRES guidance for staff

When do we need to offer the survey?

  •  Please offer the survey to participants between Tuesday 1st September 2020 and Friday 29th January 2021


Who do I need to offer it too?

  • Any participant of an NIHR portfolio trial. Ideally it should be distributed at a participant’s final engagement with a study, but if you need to distribute it at another stage in the study then you should give it to participants at the same stage of the study so it measures a consistent length of experience.
  • PRES must only be completed once per participant per study they are part of.
  • Some participant groups may need accessible or otherwise adapted versions of PRES.
  • Please contact if you need alternative versions.


Do we need consent to offer the survey?

  • No - consent is not needed. Participants can choose to complete this or not.


Are these given electronically or by paper?

  •  You can do either/both. Please see below for details:



  •  Please print out your own surveys. You will see on the first page a box where there is information you need to complete. It’s vital this information is captured otherwise we cannot use the results of this for PRES reporting. You will know the study name/acronym, and the IRAS number/CPMS ID, but the research site/site code if taken place at STH is: RHQ
  • We also want to track the response rate of surveys, so please keep a log of how many you have sent out and how many you have received – it is up to you how you wish to track this, you may want to include an identifier on the top of the survey.



  • We can use a Google form that can be accessed via this link:
  • This has the research site/site code for STH precompleted. You can send this link via email to the participants but you must provide the participant with the study name/acronym and IRAS number/CPMS ID and instruct them to record this prior to completing the survey please.
  • If you will be sending out the link to large numbers of participants on one trial then the CRN can create a specific link for a particular study with the required study details added.  If you need a study specific link, please contact and provide the relevant study name/acronym and IRAS number.


What do I do with completed surveys?

  • Digital surveys – you do not need to do anything. The responses will be received centrally by the CRN who will share the number received, and the data, with the Clinical Research & Innovation Office.
  • Paper surveys – please send all completed surveys via internal mail to Eve Dawber (Research Administrator) D49, Clinical Research and Innovation Office, RHH, or you can drop them off in person.
  • We have to report quarterly to the CRN, our next deadline is Mid Oct 2020. Please return all completed surveys to us by end Sept so we can upload the data.


Infection Control for paper surveys

Please follow local policies for quarantining any paper surveys prior to returning completed ones in a sealed envelope to CRIO.

Further information about PRES can be found here.