Clinical Research Office. A partnership between Sheffield Teaching Hospitals NHS Foundation Trust and the University of Sheffield

PRES guidance for staff 2023/2024

When do we need to offer the survey?

  • Please offer the survey to participants taking part in portfolio research now until 31st March 2024.


Who do I need to offer it to?

  • Any participant of an eligible NIHR portfolio trial. Ideally it should be distributed at a participant’s final engagement with a study, but if you need to distribute it at another stage in the study then you should give it to participants at the same stage of the study so it measures a consistent length of experience. It should be offered at a point when participants have had a chance to build up an experience of taking part but also recall their experience.
  • PRES must only be completed once per participant per study they are part of.
  • Some participant groups may need accessible or otherwise adapted versions of PRES - Please contact if you need alternative versions.


Do we need consent to offer the survey?

  • No - consent is not needed. Participants can choose to complete this or not.


Are these given electronically or by paper?

  •  You can do either but please only offer one option to participants. Please see below for details:



  • You no longer need to print surveys! Paper PRES is now offered via a “stick and fold” method (participants complete PRES, fold and stick down, and then drop it into a postbox and it will go via Freepost to a central data processing unit). Please request paper copies from


  • As before, before you hand the survey to a participant, you must fill in the information "For Staff Use". It’s vital this information is captured otherwise the survey will be discarded by the central processing unit and won’t contribute to STH targets. You need to include the study name/acronym, and the IRAS number/CPMS ID, and the research site/site code if taken place at STH is: RHQ.  You can either handwrite in the information, or can use a sticker template and print out stickers with the relevant information.  A template for the labels can be found here.  The site code remains RHQ but you will need to populate the areas highlighted in yellow with the study name/acronym on the top line and the CPMS or IRAS number on the bottom line.


  • For staff in Jessop Wing who may need to use the child survey; for those aged 0 -6y where the survey will be completed by a parent or carer please contact to obtain the relevant survey.


DIGITAL (process unchanged from 2022/2023)

  • We can use a Google form that can be accessed here
  • You can send this link via email to the participants but you must provide the participant with the site code (RHQ), the study name/acronym and IRAS number/CPMS ID and instruct them to record this prior to completing the survey please.
  • If you will be sending out the link to large numbers of participants on one trial then the CRN can create a specific link for a particular study with the required study details added.  If you need a study specific link, please contact and provide the relevant study name/acronym and IRAS number.
  • There is also a specific QR code for STH (please see below) that you can share with participants if they have a suitable smart phone.  Participants need to open their camera on their smartphone and point it at the QR code; the QR code should scan automatically or they may need to tap the screen to scan the code, then a notification should pop up and if clicked this will go directly to the Google form. If you need the QR shared via email with you for printing, please email



What do I do with completed surveys?

  • Digital surveys – you do not need to do anything. The responses will be received centrally by the CRN who will share the number received, and the data, with the Clinical Research & Innovation Office. Please contact if you wish to receive the data for your study, otherwise this will be sent to you on a regular basis when received from the CRN.
  • Paper surveys – as per the new centralised process you do not need to do anything! NB: If you run out of surveys please contact or and request more. 

    If you have given out the old style paper PRES in error please inform and send all completed surveys via internal mail labelled "PRES responses" to Katie Gray (Research Administrator) D49, Clinical Research and Innovation Office, RHH, or you can drop them off in person. There is a grace period given to us by the CRN so we will able to count these for a short while!

Further information about PRES can be found here.

MS Teams Drop in Sessions with CRIO

We will be running drop in sessions about PRES in late April 2023, and will be sharing details via email.